Main areas of responsibility:

HR

1. Updating and maintaining our online HR database (Bright HR) and paper files.
2. Assisting the Ops and Comms Manager with administration around staff holiday, sickness and employment.  
3. Assisting with recruitment and induction admin for new staff.
4. Managing DBS checks for staff and helping to organise staff training.
5. Assisting Ops and Comms Manager with staff meetings, wellbeing and events.

Finance

1. Managing the on-site petty cash box and logbook.
2. Assisting with financial administration, including weekly and monthly invoice processing, purchases, staff and client expenses, expenditure logs, managing finance files and checking the accounts email inbox.
3. Liaising with our accountants to support their work and provide any finance records needed.

Secondary areas of responsibility

IT

Providing basic level IT support for staff if needed, and liaising with our external technical support company.

Facilities

Assisting the Facilities Office Administrator if needed.

Adhoc Office Administration

Assisting with adhoc office administration tasks, such as filing, printing, photocopying and helping to maintain the work spaces. There will also be an element of reception cover, including sometimes answering the door to visitors.

General Responsibilities

• Ensure that all work is carried out in line with Health and Safety and other policies outlined in The Green House Bristol’s Employee Handbook.
• To contribute to the ongoing development of the organisation by helping to improve systems and procedures.
• Work with the team to facilitate effective communication across the organisation.
• To undertake other duties as required in keeping with the aims of this post.
• Assisting with basic house-keeping requirements.
• To work within the values of The Green House.

Although the core duties are set out within this Job Description, a flexible approach to work is essential.  The Office Administrator may be required to adapt their working style to take account of changes to working practices.

This position includes opportunities for development and growth, and is ideally suited to individuals looking to build experience in office management and operations, particularly within a charity setting.