Event volunteer for Bristol Seed Swap, one day and a variety of roles to fill

Contract Type: 
10 to 5pm
Contract Details: 
Single day event, held annually in Feb
Details of Role: 

We are delighted to have people with all levels of gardening and seed saving knowledge, but there are also plenty of roles for those with no experience in these areas.

The event is run entirely by volunteers and self funded via donations, cafe sales and stall holder fees.

 We would be delighted to have more people on the organising team as well as volunteers for the day. 

There are numerous roles, we estimate we could use 50 people and the more helpers we have, the more we can share work out so everyone involved can take time out to hear a speaker or have a proper look round.  We aim to cater to people's tastes and talents to make best use of your time and make it an enjoyable day for all.

We have found it best if each area has it’s team who self organise jobs, breaks and at the end taking stuff down/packing up. If you are only able to do part of the day this allows others to plan round your availability.

Various roles include:

Seed Tables  - tables of seeds set out in categories for people to take according to need.  People with some knowledge of seed saving or at least gardening are very useful here to help people choose seeds, take donations and if possible answer questions on growing.

Seed In anyone with some depth of knowledge on saving seeds, happy to talk to people as they bring in seeds and to ensure only reliable seeds make it onto the tables.

Cafe, we set up a pop up cafe which goes a long way to funding the event – home made cakes and mugs of soup. Anyone happy to handle food and work with the public would be great here.

Information/garden advice, another one where experience with gardening is necessary. There will also be leaflets and info from companies who have sent us seeds.

Welcome desk: Explaining to visitors how it works, handing out masks and sanitiser.

Stewards. Checking bookings, keeping an eye on numbers and generally helping people to navigate around the venue and to stay safe. Encouraging donations as people go into talks, helping gather feedback and making the whole thing run in a hundred little ways. Suitable for anyone who likes the human race.

Set up and Take down: We have two hours to set up, one to take down, we have done this before, we have systems and plans, but lots of people make it easy, its not all about heavy lifting either, though one or two strong backs come in handy. If you can only offer a couple of hours these would be key points 10-12. and 4 to 5pm. Extra fresh energy showing up at the end of the day is a blessing!


If you are interested in volunteering please drop a line to Diane on brisseedswapvols@gmail.com


Closing Date: 
Sunday, 12 February, 2023 - 17:00
How to Apply: 

To volunteer please email to Brisseedswapvols@gmail.com

If you are interested in any other capacity please email Bristolseedswap@gmail.com


Contact Person: 
Diane Holness
Contact Email: 
Contact Phone: 
Postal Address: 
Bristol Seed Swap c/o 4 Lower Knowle Gardens Bedminster Bristol BS35EZ