Trainee Administration/ Front of House Assistant

Community in Partnership Knowle West (CIPKW)
https://filwoodcentre.org.uk/
Salary: 
£7.38 - £8.21 depending on experience
Contract Type: 
Permanent
Hours: 
Part Time
Hours: 
22.5 hrs per week (flexible to suit activities and events)
Location: 
Bristol
Contract Details: 
6-month probation, extension depends on funding
Details of Role: 

Overall aim of the post:

To provide assistance to the Centre Manager and Business Manager; support with reception, administration, and promotion.

 

Essential tasks:

 

Reception duties:

  • Covering the Filwood Community Centre office while the Centre Manager and Business Manager are out, ensuring:
  • Visitors to the building are met and greeted
  • Customer enquiries by phone or in person are handled professionally and courteously
  • Room checking and showing visitors around
  • Working with the Centre Manager and Caretaker to assist in manual tasks such as setting up         rooms for events.

 

Administration duties:

  • Updating booking records
  • Collecting and recording information on feedback and attendance figures
  • Filing, copying, laminating etc.

 

Promotional duties:

  • Communication with Centre users via newsletter, email-out and Friends of Filwood.
  • Working with the Business Manager to update website, social media and marketing material         such as What’s On guide, flyers and posters
  • Using social media to seek and gain new business opportunities, such as posting about rooms available

 

Additional Duties:

  • Working as part of a team to ensure the success of Filwood Community Centre
  • Working as part of the team to support community events
  • Any other duties which can be legally and reasonably requested by the board of CiPKW

 

Qualifications / Personal Qualities:

  • Good communication skills, both verbal and written
  • Good organisation skills
  • Ability to plan own workload
  • Friendly, customer-focussed
  • Ability to use Microsoft Office / other IT packages as required
  • Experience using Social Media such as Facebook and Twitter
  • Ability to problem solve
  • Ability to use design software (desirable but not essential)
  • Willing to undertake training as required
  • Willing to learn skills in marketing, administration, data gathering.
Closing Date: 
Monday, 3 December, 2018 - 16:00
How to Apply: 

Application form only, we are sorry but we don't accept CVs.

Contact Person: 
June McNeil
Contact Email: 
june.mcneill@filwoodcentre.org.uk
Contact Phone: 
0117 914 9216
Postal Address: 
Barnstaple Road, BS4 1JP