Administrative Assistant

Open Up Music
openupmusic.org
Salary: 
£23,000 pro rata
Contract Type: 
Permanent
Hours: 
Part Time
Hours: 
30 hours per week
Location: 
Bristol
Details of Role: 

Are you a highly-organised and efficient individual looking to enhance your skill-set? Want to grow with an ambitious organisation that is dedicated to enriching young lives through the power of music? If so, we want to hear from you. 

Who will I be working for?   

Founded in 2007, Open Up Music is an award-winning charity on a mission to make orchestras accessible to young disabled people. We deliver ambitious national programmes to raise standards in music education for young people with SEND and are working towards a future where orchestras are open to everyone.  

Proud of our fully accessible office, we are also a Disability Confident Committed employer and offer a Guaranteed Interview Scheme for all disabled applicants. 

We’re now seeking a part time Administrative Assistant to join our team and contribute to the effective running of our Open Up Music programmes and office.  

Are there any benefits?  

- Salary of £23,000 pro rata  

- Pension  

- Flexible working  

- Employee assistance programme  

- Enhance your experience with an innovative charity  

- 28 days’ holiday pro rata  

This is an incredible opportunity to play a key role in the day-to-day success of an organisation that is passionate about opening up the world of music to everyone. 

We will support you to learn, develop professionally and realise your true potential while building your experience in the charity sector.

So, if you have an outstanding eye for detail and want to be part of a ground-breaking organisation that is transforming lives, this is the role for you.

What will I be doing?   

As an Administrative Assistant, you will support the smooth running and execution of our programmes and office.  

Providing a high-quality administrative service, you’ll prepare communications and materials for our programmes, arrange meetings, maintain records and take and distribute meeting minutes.  

Your role will also involve:  

- Supporting a range of staff and departments  

- Arranging training sessions and auditions  

- Scheduling freelance staff  

- Providing bookkeeping support  

- Ordering materials and supplies  

- Various other administrative duties  

What will I need?   

To be considered as an Administrative Assistant, you will need:  

- Customer service skills 

- IT literacy with proficiency in using email systems, Google docs and sheets and/or Microsoft Excel and Word  

- Good maths skills and some knowledge of financial processes 

- Fluency in conducting internet searches and basic research  

- The ability to plan effectively and work to deadlines  

- Excellent attention to detail and organisational abilities  

- Great communication skills  

Although not essential, experience of working with educational establishments and of using a CRM system would be beneficial to your application. Previous experience of minute and note taking would also be an advantage.  

Closing Date: 
Monday, 26 August, 2019 - 23:00
How to Apply: 

The closing date for applications is the 26th August 2019. Interviews are scheduled to be held on the 6th September 2019. 

Please note, the successful candidate will be required to complete an enhanced DBS check for the Child Workforce.  

We welcome applications from all sections of the community. Open Up Music is an equal opportunities employer and in line with our policies, we aim to ensure that no job applicant receives less favourable treatment on the grounds of race, colour, nationality, religion, ethnic or national origin, age, gender, marital status, sexual orientation or disability. We are Disability Confident Committed, offer a Guaranteed Interview Scheme for disabled applicants, and our office is fully accessible. 

So, if you’re seeking a new challenge as an Administrative Assistant, please apply by completing our application form.

If you would like to find out more about the role, please contact our Operations Manager, Helen Stevens, on helen@openupmusic.org or 07504 008529 for a chat.

Please email your application to info@openupmusic.org with the title ‘Administrative Assistant application’.

Due to the likely volume of applications only shortlisted candidates will be notified.

Contact Person: 
Helen Stevens
Contact Email: 
helen@openupmusic.org
Contact Phone: 
07504 008529
Postal Address: 
Streamline 436-441 Paintworks Arnos Vale Bristol BS4 3AR