Finance and Admin Assistant

Life Cycle UK
£19-22,000 pro rata depending on experience
Contract Type: 
Part Time
9 hours per week, with flexibility and potential to work term time only
Contract Details:
Details of Role: 

This is an exciting opportunity for an organised individual with previous experience of both general and financial administration to contribute to the smooth day-to-day running of Life Cycle.

If you are super organised, efficient, enjoy administration and getting jobs done then we want to hear from you!

Key Responsibilities

  • Assist the Finance Manager in maintaining effective and appropriate financial systems to deliver Life Cycle UK’s activities (travel claims, purchases, claims, sales, orders, credit card reconciliation, computerised accounting system, etc.)
  • Deal with queries from suppliers, Life Cycle UK staff in relation to day-to-day finance transactions
  • Keep accounting systems up-to-date with sales and purchase data, ensuring correct allocation against projects
  • Be responsible for setting up of new suppliers using Quick Books
  • Prepare invoices for goods and services ordered from Life Cycle UK and maintain the sales ledger
  • Process purchase invoices and carryout regular payment run.
  • Match purchase invoices to orders for goods and services ordered by Life Cycle UK and maintain the purchase ledger using a cloud based system
  • Assist with the process of staff expense claims and supplier’s payments
  • Be responsible for banking of cheques and cash
  • Manage the credit control by timely & effective collection of all debts and customer payments to improve the cash flow
  • Send out monthly statements, chasing letters as required
  • Filing and general administration as required
  • Banking cash and cheques as required.
  • Attend and take minutes of Trustee Committees and Board meetings (12 meetings per year).

Person Specification




Excellent administrative skills including financial administration



Prior experience of purchase and sales ledger



Knowledge and experinece of microsoft based IT systems



Knowledge and experience using electronic accounting systems… ideally quick books




Experience of taking accurate minutes of meetings              



Excellent attention to detail






Punctual and able to manage time effectively



Enthusiasm for the project and mission



Good written and verbal communication skills



Trustworthy and reliable



Closing Date: 
Thursday, 26 September, 2019 - 09:00
How to Apply: 

To apply, please email:

  • Your CV
  • A covering letter explainign why you want the job and what relevant skills and experinece you would bring to the role

Emails should be sent to:

Contact Person: 
Poppy Brett
Contact Email:
Contact Phone: 
0117 353 4580
Postal Address: 
The CREATE Centre, Smeaton Road, Bristol, BS1 6XN