Finance and Admin Assistant

Life Cycle UK
https://www.lifecycleuk.org.uk/jobs
Salary: 
£19-22,000 pro rata depending on experience
Contract Type: 
Permanent
Hours: 
Part Time
Hours: 
9 hours per week, with flexibility and potential to work term time only
Location: 
Bristol
Contract Details: 
poppy@lifecycleuk.org.uk
Details of Role: 

This is an exciting opportunity for an organised individual with previous experience of both general and financial administration to contribute to the smooth day-to-day running of Life Cycle.

If you are super organised, efficient, enjoy administration and getting jobs done then we want to hear from you!

Key Responsibilities

  • Assist the Finance Manager in maintaining effective and appropriate financial systems to deliver Life Cycle UK’s activities (travel claims, purchases, claims, sales, orders, credit card reconciliation, computerised accounting system, etc.)
  • Deal with queries from suppliers, Life Cycle UK staff in relation to day-to-day finance transactions
  • Keep accounting systems up-to-date with sales and purchase data, ensuring correct allocation against projects
  • Be responsible for setting up of new suppliers using Quick Books
  • Prepare invoices for goods and services ordered from Life Cycle UK and maintain the sales ledger
  • Process purchase invoices and carryout regular payment run.
  • Match purchase invoices to orders for goods and services ordered by Life Cycle UK and maintain the purchase ledger using a cloud based system
  • Assist with the process of staff expense claims and supplier’s payments
  • Be responsible for banking of cheques and cash
  • Manage the credit control by timely & effective collection of all debts and customer payments to improve the cash flow
  • Send out monthly statements, chasing letters as required
  • Filing and general administration as required
  • Banking cash and cheques as required.
  • Attend and take minutes of Trustee Committees and Board meetings (12 meetings per year).

Person Specification

Characteristic

Essential

Desirable

Excellent administrative skills including financial administration

x

 

Prior experience of purchase and sales ledger

x

 

Knowledge and experinece of microsoft based IT systems

x

 

Knowledge and experience using electronic accounting systems… ideally quick books

 

x

 

Experience of taking accurate minutes of meetings              

 

x

Excellent attention to detail

x

 

Numerate

x

 

Punctual and able to manage time effectively

x

 

Enthusiasm for the project and mission

 

x

Good written and verbal communication skills

x

 

Trustworthy and reliable

x

 

Closing Date: 
Thursday, 26 September, 2019 - 09:00
How to Apply: 

To apply, please email:

  • Your CV
  • A covering letter explainign why you want the job and what relevant skills and experinece you would bring to the role

Emails should be sent to:  poppy@lifecycleuk.org.uk

Contact Person: 
Poppy Brett
Contact Email: 
poppy@lifecycleuk.org.uk
Contact Phone: 
0117 353 4580
Postal Address: 
The CREATE Centre, Smeaton Road, Bristol, BS1 6XN