Treasurer

Cycling Without Age Bristol
http://www.cyclingwithoutagebristol.org
Salary: 
n/a
Contract Type: 
Trustee/Director
Hours: 
Part Time
Location: 
Bristol
Details of Role: 

Cycling Without Age Bristol exists to provide free, volunteer-driven trishaw rides to older people living in care homes in Bristol so they can feel the wind in their hair!

We are currently recruiting a treasurer with relevant accounting knowledge to strengthen our management committee and ensure proper financial policies and accounting procedures are in place.

Cycling Without Age Bristol is a newly registered Charitable Incorporated Organisation (charity number 1182936). We are part of a virtual community of similar local groups in the UK through the global Cycling Without Age network.

http://www.cyclingwithoutagebristol.org

https://cyclingwithoutage.org 

The treasurer will be a member of the Management Committee of this exciting new, organisation. Ideally, the post holder will also become a named Trustee of the organisation, registered with the Charity Commission, for at least three years. As such, the person will be required to oversee the good governance of the organisation along with the other Trustees and management committee members. However, the Treasurer also has specific roles. These are listed below.

 

The role of Treasurer will include:

Overall

  • Set-up and oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
  • Leading in the board’s responsibility to ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits/independent reviews.
  • Leading in the development and implementation of a financial reserve.

 

Specifically

  • Liaise with relevant staff, committee members and/or volunteers to ensure the financial viability of the organisation.
  • Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at committee meetings (balance sheet, cash flow, fundraising performance etc).
  • Oversee the production of an annual budget and propose its adoption at the last meeting of the previous financial year. Lead quarterly budget reviews with the management committee.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
    • Cheque signatories
    • Purchasing limits
    • Purchasing systems
    • Petty cash/ float
    • Salary payments
    • Pensions
    • PAYE and NI payments
    • Others as appropriate
  • Appraising the financial viability of plans, proposals and feasibility studies.
  • Lead on appointing and liaising with auditors/ an independent examiner.
  • Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
  • Maintain the petty cash system and regularly process petty cash claims.
  • Regularly carry out reconciliations / oversee regular reconciliations by the finance volunteer.
  • Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
  • Make the necessary arrangements to collect payments from debtors and bank payments promptly.

About You

  • Ideally you will have accounting experience within a charitable organisation. However, general accounting knowledge would be welcome.
  • Knowledge of bookkeeping/ financial management.
  • Good financial analysis skills.
  • Ability to communicate clearly.
  • Previous experience as a trustee is welcome but not a requirement.

 

About Us

Our aim is to provide free, volunteer-driven trishaw rides to older people living in care homes in Bristol to enable them to get out and about and forge new social connections.

Summary of our objectives

Cycling Without Age Bristol has identified four core activities to achieve our aim. These are to (a) employ a project manager who will (b) maintain a trishaw (including insurance), (c) recruit, train and support volunteers, (d) manage relationships with older people, care homes and families.

About the Management Committee

We are a group of four professionals from very different backgrounds who did not previously know each other and have come together to set up Cycling Without Age Bristol. We oversee the work of the Project Manager and ensure the good governance of the organisation and good practice in the way we operate.

We currently meet every week as we are just setting up the project. Meetings last about one to one and a half hours. Meetings are arranged for a mutually convenient time during office hours and take place at the Create Centre in Bristol.

We anticipate that as the organisation develops, we will meet less often, perhaps once every two weeks.

We divide the numerous tasks between us and work in a relatively informal way.

We are a member of NCVO, which allows us access to lots of guidance and templates for ensuring the systems we’re setting up adhere to good practice, and also support our professional development.

Current Management Committee/Trustees:

1. Emma Dyer is Making Pals Project Manager at Alive! She has extensive experience of the public and charity sectors managing and delivering projects.

2. Luke Turner is a sustainable transport planning consultant at ITP. He has extensive project management experience and has worked with public, private sectors and community groups.

3. Micky Willmott has experience of health policy and research in the voluntary and public sectors, and is co-founder and former Trustee of a national charity (Student Action for Refugees).

4. Elaine Hosie has experience of project management, sourcing and forecasting / budgeting from her career as a retail buyer. 

Staff: We currently employ a part time Project Manager, Harriet Blackmore, who has a wealth of experience from previous roles both at Sustrans and working for the charity ‘Alive’ coordinating activities for older people living in care homes in Bristol.

Volunteers: We are in the process of recruiting 20-30 volunteers to pilot the trishaws.

 

What we can offer

A sense of achievement! We can offer an exciting opportunity to shape a new and developing organisation. We’re all keen to learn and can offer access to training opportunities for Trustees.

We do not currently pay expenses to Trustees for attending meetings. However, we can reimburse other out of pocket expenses.

Closing Date: 
Monday, 28 October, 2019 - 23:00
How to Apply: 

Please send a CV and covering letter to CWAbristol@gmail.com

Please title your email 'Application for Treasurer'.

Contact Email: 
cwabristol@gmail.com