Company Administrator

Many Minds
£19,500 pro rata
Contract Type: 
Part Time
2.5 - 3 days a week
Details of Role: 

This is a part time role for 2.5 - 3 days a week. 

Salary: £19,500 pro rata

Offices based in central Bristol (some flexibility for remote working)

Deadline for applications: 12 midday on Monday 30th March


About us

Many Minds is an award winning Bristol based mental health and performance charity that facilitates creative spaces and makes performance with people managing their mental health.  We are a dynamic arts organisation that puts access and inclusivity at our core. We work with individuals to engage with their creativity, improve confidence, self-esteem and build social skills and networks. 

We are coming into our third year as a charity and have some ambitious plans and some very exciting projects and collaborations ahead with top arts organisations across the city. 

The Company Administrator role is more than just a traditional admin role. You will play a crucial role in a small team and will be responsible for the smooth running of all Many Minds’s operations and help us develop and grow as an organisation. Everyday is different and you can expect to be involved in a wide range of projects and new and rewarding challenges as we move into an exciting stage of development. 

We are passionate about nurturing our staff and you will receive support, training and mentoring to grow and develop in all aspects of this role.

For more information visit our website 




Work with the CEO to develop our financial strategy, prepare annual budgets  and report to the board on financial matters. Take responsibility for managing day to day finances for the charity and ensure all aspects of our financial systems are accurate and up to date; this will include management accounts, budgets, cash flow, processing payments, managing payroll, pensions and gift aid payments to HMRC.


Develop and manage Many Minds monitoring and evaluation systems in line with funder and organisational requirements. Input data from membership and evaluation forms, making sure all systems are accurate and up to date. Write and present evaluation reports. 


Develop and build Many Minds’s network of stakeholders, industry contacts, media, funders, supporters, partners, and members. This will include creating and maintaining a database of contacts, building relationships, identifying opportunities for meetings and sharing invites to Many Minds’s work.


Develop a marketing and communications strategy in line with organisational objectives. Lead on the promotion of Many Minds performances, workshops and other activities. 


Liaise with printers / designers and coordinate the distribution of flyers, posters and other promotional materials. Write up case studies and content for Many Minds promotional materials and update social media platforms.


Organise and coordinate fundraising events, develop fundraising packs. Research new potential funding streams for Many Minds, write applications to funders and fill in award applications and expressions of interests.


Create schedules, oversee project logistics, book and liaise with venues, write and circulate meeting minutes, update Many Minds’s diary, manage appointments and send out reminders.


Take on general administration tasks required by Many Minds.


Personal attributes

You have a meticulous eye for detail and getting stuck into new challenges. You enjoy working with numbers and finding creative and exciting ways to present them to different audiences. You like seeing tasks and projects through from start to finish and have a methodical yet flexible approach to your work. You are able to work under your own initiative and can manage a demanding workload with good humour. You are calm under pressure and focussed on getting the job done. You are geeky about developing systems and processes and working out new and efficient ways of working. You enjoy taking responsibility and are keen to learn, develop and grow. You are a team player that enjoys saying YES and... to new ideas and helping to build them into a reality. You are adaptable to fast changing environments and flexible in your approach. You are happy working in an informal and reflective environment. You strive for excellence.




At least 2 years experience working in an administrative role

Strong financial skills and an excellent eye for detail

Experience managing budgets and and creating financial reports (knowledge of Quickbooks desirable)

Experience managing databases and generating reports.

Experience with developing marketing and communications strategies, uploading content to websites and social media platforms

Good interpersonal skills with the ability to communicate with a wide range of people from funders to participants

A general can-do attitude with a drive to see tasks through to completion

A keen interest in mental health, the arts and the work of Many Minds

A desire to learn, develop and grow in your role.

Some experience in the charity sector is desirable.

Closing Date: 
Monday, 30 March, 2020 - 12:00
How to Apply: 

To apply for this post, please send a CV and covering letter outlining how your skills and experience fits the person specification to . You are also welcome to submit this in audio or video form if you wish.

We are dedicated to making the application process as accessible as possible so please get in touch with us about any access needs you have. Please contact Olivia Ware on or 07843 210 272 for more details or if you wish to discuss the role.

Contact Person: 
Olivia Ware
Contact Email:
Contact Phone: