Grants Administrator, Bristol

Palladium International Limtied
Contract Type: 
Full Time
Details of Role: 

Project overview
Palladium has secured a contract to provide grants management support services to a new client (GSMA Mobile for Development Foundation, Inc). Specifically, Palladium will be providing support services to the client in respect of a new fund called the Innovation Fund (or “IF”). IF will focus on inclusion, innovation and scale, and will offer equity-free grants for digital solutions that improve the lives of low-income citizens in Sub-Saharan Africa and Asia Pacific. Palladium will be supporting the client’s team to manage the full lifecycle of the fund, with a strong focus on managing risk at every stage of the process.

Overview of the client
GSMA Mobile for Development is a wholly owned subsidiary of GSMA, and is a 501(c)(3) non-profit organisation registered in Georgia, USA. It runs programmes that bring together mobile operator members of the GSMA, the wider mobile industry and the development community to deliver life-enhancing mobile services. The programmes leverage mobile technology to deliver transformative impact for the underserved in developing countries

GSMA represents the interests of mobile operators worldwide, uniting more than 750 operators and nearly 400 companies in the broader mobile ecosystem, including handset and device makers, software companies, equipment providers and internet companies, as well as organisations in adjacent industry sectors. The GSMA also produces the industry-leading MWC events held annually in Barcelona, Los Angeles and Shanghai, as well as the Mobile 360 Series of regional conferences.

Scope of Work
Your role will be to support the Grants Manager and Grants Lead in the oversight, management and administration of all fund grants. The Employee is responsible for supporting the delivery of Palladium’s responsibilities in the grant cycle, outlined in the Scope of Work in the Head Contract. Specific deliverables are listed below, framed around the agreed steps in the grant cycle. It is to be noted that these are not exhaustive and may evolve with the delivery of the project.


Grant Management

  • Manage all communication to applicants (confirmation receipt, notify successful and unsuccessful applicants)
  • Work in collaboration with the Grants Team (comprised of a Grants Lead and Grants Manager) throughout the grant implementation to perform Due Diligence on potential grantees such that the team can take the necessary care, attention and discretion prior signing grant agreements and during the implementation. These include:
  • Support in ensuring adequate and transparent institutional and governance structures, and robust and reliable financial internal control systems.
  • Support in assessing the institutional capacity of grantees and subcontractors to effectively implement and recommend actions to strengthen their administrative and financial management systems.
  • Support in performing spot check visits and compile visit reports.
  • Support in identifying projects in extreme risk markets that require enhanced due diligence
  • Support in consolidating compliance issues within Palladium required compliance reports
  • Collate and verify all documents received (e.g. references, background checks, etc.)
  • Support on confirming eligibility of grantees. Perform formal evaluation of each application.
  • Contribute to the review of all proposed budgets and project activities during the proposal stage to assess each applicant’s capacity to utilise budgets in the project time frame and ensure that all budgets are compliant with the guidelines set for the round.
  • Review final work plans, evidence requirements and budgets with successful applicants, taking into account any conditions imposed by the Panel
  • Contribute to and prepare the grant allocation, disbursements, and forecast schedules, as required
    Support in tracking all financial disbursements to grantees
  • Support in training all grantees on the grant reporting requirements and the use of the quarterly narrative and financial reporting templates
  • Obtain and review evidence submitted by grantees as proof of milestone achievement (the GSMA will be responsible for processing payment to grantees)
  • Contribute to identifying risks and maintaining a risk dashboard at portfolio level highlighting potential risks and issues (operational, fiduciary and reputational) and mitigation plans (e.g. additional reporting, audits, etc.) for each grant 
  • Support in coordinating monthly portfolio review meeting with GSMA team and provide updates including on the risk dashboard
  • Obtain and review quarterly narrative and financial reports from grantees
  • Review of grant reports to ensure accuracy and completion of activities and KPIs against proposals, timelines and project plans, and request additional information if necessary
  • Contribute to the provision and maintenance of portfolio level report per round with analysis on the financial status of each grantee, project progress, and highlighting potential risks (including delays) to the GSMA
  • Maintain relevant filing for key documents.
  • Collect end of grant reports (project and financial)
  • Work with team members in the preparation and completion of financial audits as required.
  • Write overall assessment of the grant; provide feedback to grantees
  • Archive all grant-related documents and share with GSMA
  • Ensure that goods and services are purchased by each grantee according to Palladium Procurement policy and guidelines. Ensure that good and services are maintained according to processes and specifications that maximise quality and minimise lifetime cost and fully comply with DFID Guidelines with asset management.

Relationship Management

  • Develop and manage strong working relationships with the project’s contact points at GSMA, project partners and other stakeholders.
  • Represent the project both with the client, and external audiences as needed
  • Develop strong working relationships and a regular dialogue on project progress and challenges with the Palladium team working on the project


  • Provide necessary training, capacity building and information to grantees to enable compliance with the financial accounting, reporting and procurement requirements of their funding agreements.


  • Ensure that grantees are meeting grant reporting requirements in a timely and accurate fashion, including quarterly narrative and financial reporting; review and provide feedback to the grantees and feed into Project Management’s Reporting Requirements.
  • Work with the Project Management team in preparation of quarterly and annual reports and work-plans.

Other Duties

  •  Performing any other duties reasonably required by the Grants Manager

Required Qualifications:

  • A degree or equivalent experience in Finance, Business, Economics or Social Sciences required.
  • At least one year of experience of working in international development or grants program;
  • Well-developed organisational skills and the ability to combine attention to detail; 
  • Only British nationals or those they do not require sponsorship to work in the UK will be considered for the role.
Closing Date: 
Friday, 31 July, 2020 - 23:45
How to Apply: 
Contact Person: 
Carrie Woo
Contact Email:
Contact Phone: 
Postal Address: 
Palladium International Limted Church Barn Church Lane Tickenham BS21 6SD