Grants Manager, Bristol

Palladium International Limtied
Contract Type: 
Full Time
Contract Details: 
1 year FXTE with potential for extension
Details of Role: 

Project overview 
Palladium has secured a contract to provide grants management support services to a new client (GSMA Mobile for Development Foundation, Inc). Specifically, Palladium will be providing support services to the client in respect of a new fund called the Innovation Fund (or “IF”). IF will focus on inclusion, innovation and scale, and will offer equity-free grants for digital solutions that improve the lives of low-income citizens in Sub-Saharan Africa and Asia Pacific. Palladium will be supporting the client’s team to manage the full lifecycle of the fund, with a strong focus on managing risk at every stage of the process. 

Within the project, the client is planning to run 6 grant rounds.

Overview of the client
GSMA Mobile for Development is a wholly owned subsidiary of GSMA, and is a 501(c)(3) non-profit organisation registered in Georgia, USA. It runs programmes that bring together mobile operator members of the GSMA, the wider mobile industry and the development community to deliver life-enhancing mobile services. The programmes leverage mobile technology to deliver transformative impact for the underserved in developing countries

GSMA represents the interests of mobile operators worldwide, uniting more than 750 operators and nearly 400 companies in the broader mobile ecosystem, including handset and device makers, software companies, equipment providers and internet companies, as well as organisations in adjacent industry sectors. The GSMA also produces the industry-leading MWC events held annually in Barcelona, Los Angeles and Shanghai, as well as the Mobile 360 Series of regional conferences.

Scope of Work
This position reports to the Grants Lead. The tasks and responsibilities assigned to the Grants Manager will include:


Grant Management 

  • Support design, process flow and implementation of the eligibility, application and selection criteria for the Innovation Fund
  • Manage the overall grant portfolio and ensure activities are on track to meet targets
  • Coordinate the process of submissions of grant proposal (including request for applications, receipt of application, address questions from potential grantees, internal coordination, etc.)
  • Contribute to and prepare the grant allocation, disbursements, and forecast schedules, as required
  • Support and lead team in tracking all financial disbursements to grantees
  • Lead on confirming eligibility of grantees. Perform formal evaluation of each application.
  • Work in collaboration with the Grants Team (comprised of a Grants Lead and Grants Administrators) throughout the grant implementation to perform Due Diligence on potential grantees such that the team can take the necessary care, attention and discretion prior signing grant agreements and during the implementation. These include:
  • Ensure adequate and transparent institutional and governance structures, and robust and reliable financial internal control systems.
  • Assess the institutional capacity of grantees and subcontractors to effectively implement and recommend actions to strengthen their administrative and financial management systems.
  • Perform spot check visits and compile visit reports.
  • Support GSMA in identifying projects in extreme risk markets that require enhanced due diligence
  • Consolidate compliance issues within Palladium required compliance reports.
  • Track and report risks. Coordinate risk management measures throughout the life of the grants. This includes ensuring grantee compliance in relation to their grant agreement and reporting any risk or issue.
  • Lead Palladium’s participation in monthly portfolio review meeting with the GSMA team and provide updates, including on the risk dashboard
  • Monitor grants implementation including workplans and budgets submitted by the grantees and manage the provision of funding to grantees. Provide support to the grantees, verify that the grant activities are progressing as per requirements of the Grant Agreement, and that any variances to the workplan are explained and justified. They will also verify that the appropriate milestone / contractual point has been reached successfully. Coordinate review meetings that are expected to take place on a quarterly basis with the involvement of relevant grantees and Project Management representatives.
  • With support from the Project Manager, lead on grant contract amendments.
  • Ensure that goods and services are purchased by each grantee according to Palladium Procurement policy and guidelines. Ensure that good and services are maintained according to processes and specifications that maximise quality and minimise lifetime cost and fully comply with DFID Guidelines with asset management. At close out verify the completion of all grant funded activities, confirm that they are completed to the expectations set out in the Grant Agreement, and confirm that all the expected deliverables have been provided and outputs achieved. Any variances to either the technical implementation or the budget must be explained and justified.
  • Ensure that the Grants Manual is up to date regarding grant management policies and procedures.
    Work with team members in the preparation and completion of financial audits and spot checks as required

Relationship management 

  • Develop and manage strong working relationships with the project’s contact points at GSMA, project partners and other stakeholders.
  • Represent the project both with the client, and external audiences as needed
  • Develop strong working relationships and a regular dialogue on project progress and challenges with the Palladium team working on the project


  • Support in training Grants Administrators to ensure the above client requirements are met.
  • Provide necessary training, capacity building and information to grantees to enable compliance with the financial accounting, reporting and procurement requirements of their funding agreements.


  • Ensure that grantees are meeting grant reporting requirements in a timely and accurate fashion, including quarterly narrative and financial reporting; review and provide feedback to the grantees and feed into Project Management’s Reporting Requirements.
  • Work with the Project Management team in preparation of quarterly and annual reports and work-plans.

Team Management 

  • Guide, nurture and line manage team members up to three Grants Administrators, supporting them in delivery of their workplan deliverables
  • Coach and offer feedback and advice and technical input in and when required

Other Duties 

  • Performing any other duties reasonably required by the Grants Lead

 Required Qualifications:

  • A First degree or similar qualification in Finance, Law, Business, Economics or Social Sciences required. A Master’s degree may be advantageous;
  • At least 3 years of experience in international development, with at least two years of experience of working on grants program or in a similar role;
  • Previous grant management experience required;
  • Well-developed organisational skills and the ability to combine attention to detail with a view of strategic priorities; 
  • Knowledge of contracting regulations, contract procedures and reporting requirements;
  • Previous experience managing or coaching team members.
  • Only British nationals or those they do not require sponsorship to work in the UK will be considered for the role.
Closing Date: 
Friday, 31 July, 2020 - 23:00
Contact Person: 
Carrie Woo
Contact Email:
Contact Phone: 
Postal Address: 
Palladium International Limited Church Barn Church Lane Tickenham BS21 6SD