Objective

The Treasurer will oversee the financial matters of the charity in line with good practice and in accordance with the governing document and legal requirements, and report to the Board of Trustees at regular intervals about the financial health of the organisation. The Treasurer will ensure that effective financial measures, controls and procedures are put in place, and are appropriate for the charity.

Principal responsibilities:

• Overseeing, approving and presenting budgets, accounts, financial statements and financial reports in a timely manner to the Board of Trustees after discussion with the Director
• Being assured that the financial resources of the organisation meet its present and future needs and are within the charities objects
• Being instrumental in the development and implementation of appropriate financial, reserves policy and investment policies

Main duties:

• Work with the director about financial matters
• Ensuring that appropriate accounting procedures and controls are in place
• Advising on the financial implications of the organisation's strategic plans
• Attending and working closely with the finance sub group committee
• Liaising with the charity’s auditors where appropriate
• Liaising with the Chair and director to ensure that the charities annual accounts are compliant with the current Charities SORP
• Ensuring equipment and assets are adequately maintained and insured
• Keeping the board informed about its financial duties and responsibilities
• Contributing to the fundraising strategy of the organisation
• Making a formal presentation of the accounts at the annual general meeting and drawing attention to important points in a coherent and easily understandable way
• Sitting on personnel panels as required

Trustee responsibilities:

To be a Trustee of an organisation is an exciting and fulfilling role. The most effective Boards are ones which benefit from individuals from a diverse range of backgrounds, experiences and skill sets. The role of a Trustee is to ensure that Off The Record fulfils its duty to its beneficiaries and delivers on our vision, mission and values.

The statutory duties of a trustee are:

• To ensure the organisation complies with its governing document - sometimes known as a trust deed, constitution, or articles of association.
• To ensure that the organisation pursues its objectives as defined in its governing document.
• To ensure the organisation applies its resources exclusively in pursuance of its objectives - the charity must not spend money on activities which are not included in its own objectives, no matter how 'charitable' and 'worthwhile' those activities are.
• To contribute actively to the Board of Trustees' role in giving firm strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets.
• To safeguard the good name and values of the organisation.
• To ensure the effective and efficient administration of the organisation.
• To ensure the financial stability of the organisation.
• To protect and manage the property of the organisation and to ensure the proper investment of the organisation's funds.
• To appoint the Director and monitor his or her performance.

In addition with other trustees to hold the charity “in trust” for current and future beneficiaries by:

• Ensuring that the charity has a clear vision, mission and strategic direction and is focused on achieving these.
• Being responsible for the performance of the charity and for its “corporate” behaviour; ensuring that the charity complies with all legal and regulatory requirements.
• Acting as guardians of the charity’s assets, both tangible and intangible, taking all due care over their security, deployment and proper application.
• Ensuring that the charity’s governance is of the highest possible standard.

As well as the various statutory duties, any trustee should make full use of any specific skills, knowledge or experience to help the board make good decisions.

The above list of duties is indicative only and not exhaustive. The Treasurer will be expected to perform all such additional duties as are reasonably commensurate with the role.